Minutes from Meetings: You should run meeting for an entire year from a single google doc. This document would contain a table of contents at the top that lists the dates of the meetings.
The team is now managing agenda. You aren't. Prep agenda. Email collaborators and have them update it. Send a week ahead. Make sure to send copy to yourself. Can grab text out of table of contents and email it out to the group. That includes the links.
Example:
July 1
Last meeting tasks (put table) put in heading two
Old Business
New Business
Tasks
[Return to Top] link at the end of each meeting.
FERPA concern? No - See http://deunters.blogspot.com/2016/07/killing-fud-and-dispelling-myths-around_28.html for more details.
Emails: You be only one paragraph with list of links to information. Need to think about this since my emails are usually pretty long! Good idea for newsletters that go out. This way if something changes, you just change the information in the link. Add new information at the top.
Building Approval Workflows taken from https://goo.gl/mjGuA1 This was example of a teacher who wanted to put in Absence Request using a form, it would automatically get sent to the supervisor, with prefilled field, and the supervisor could approve or reject.
Steps and Resources
Use Autocrat (Documents) or FormMule (email) to send out confirmation of approval
More about the two add-ons:
https://www.youtube.com/watch?v=zOOb7YxVNKI
Steps and Resources
Resources and examples will be added during the demonstration
Step 1:
Create your Google Form for requests and associated spreadsheet
(first name, last name, email address, supervisor email, date requested off) Absence Request Form
Step 2:
Step 3:
Get pre-populated URL from Approval Form
Step 4:
Use Autocrat (Documents) or FormMule (email) to send out pre-populated approval form link
Step 5:
Use Autocrat (Documents) or FormMule (email) to send out confirmation of approval
More about the two add-ons:
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